Protecting your information

Protecting your Personal Information

This page details how the Company of Watermen and Lightermen deal with the protection of your personal data. However, if you still have any queries after reading this l please contact us here at Watermen’s Hall and speak to the Assistant Clerk, Carol Ratcliffe.

General Data Protection Regulation (GDPR) will replace the Data Protection Act 1998 and  has beome  law on 25th May 2018.

The GDPR updates data protection to reflect the digital age. This also brings in new rights for ‘data subjects’ and new obligations for any organisation acting as processors or controllers.

Under the new law all bodies holding personal information data must monitor the data held and have proven audit trails for the use and processing of such information. Simply, the requirement is to safeguard personal data so that only those authorised may have access to it.

The Company of Watermen and Lightermen, Minories Holdings Limited and Royal Benevolent and Educational Fund are registered with the Commissioner’s Office as Controllers.

The Company of Watermen and Lightermen
Where “the Company” is used, this means the Company of Watermen and Lightermen, its wholly owned subsidiary trading company, Minories Holdings Limited, and all the charities associated with the Company

How does the Company use your information?
All personal information (including personal information that you have given us in connection with your application to become a Craft Owning Freeman, will be held by us on our computer systems, manual records and the Company’s database.
All or any part of that information will be available to the Company, its subsidiary Minories Holdings, and its Charities only in so far as it is necessary to process your application. We may use your information to keep you upto date with the Company’s activities, products, and services available to
apprentices and Freemen. If you do not want to receive such information, please write and tell us.
Once we have received your information we will use it to process your application, renewal, or request. We may also use the information for statistical, research and system testing purposes.
Where necessary in connection with your application, the Company will process “sensitive data” as defined under the Data Protection Act (this includes information as to your physical or mental health or condition). The Company has a confidentiality policy – a protocol for processing such information
– that ensures it is securely kept and access is strictly limited to those who need to see it.
We are legally obliged to disclose certain details to outside bodies; these include The Port of London Authority, the police and court’s service. We may also disclose details to our professional advisers.
This disclosure may be by electronic means or other restricted access Internet service.

What if your information changes?
To ensure that the personal information you provide is accurate and current you may request that any of the information we collect about you is changed or deleted at any time by contacting us at Watermen’s Hall, 16 St Mary ­at ­Hill, London EC3R 8EF. Any call you make to the Company maybe recorded for security purposes, to help us improve our service and resolve complaints.

What rights do you have under the Act?
Under GDPR we are required us to notify the Data Protection Commissioner of the sources of our information and the parties to whom we may disclose that information. That notification is available for inspection by the public at the Data Protection Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF. You may also request a copy of a specific notification by writing to the same address.

You also have the right under GDPR to obtain copies of all the information that we hold about you, with only a few exceptions. Under the Act we have the right to charge a fee for providing this information.
The Clerk
Company of Watermen and Lightermen
Watermen’s Hall
16 St Mary­at­Hill

The Company of Watermen and Lightermen, 16 - 18 St-Mary-at-Hill, London, EC3R 8EF

© 2018 The Company of Watermen and Lightermen